rdm Survey – SFB 1601

Evaluation of basic criteria for RDM to ensure compliance with FAIR principles

rdm

Which type of research data you mainly work with?

astronomical observations

simulations

compiled tabular data

laboratory data (physical samples with digital records)

instrumentation data (physical objects with digital records)

Other (please specify):

other

For the type of data you selected before, please evaluate each of the following criteria in the different categories (levels). Mark all that apply. In case you have specific needs or comments, please indicate them in the free-text box.

Level 1: Essentials for data protection:

1. Sufficient resources (computing power, storage areas, etc.) for data storage and data processing are at hand

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

Comments

2. Data is stored with at least two copies in different locations (better: 3 copies, 2 locations, 2 different media)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

3. Data is backed up from time to time, at least whenever substancial/essential modifications have been made

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

4. Data (or their ID and location) are in digital form

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

5. Metadata is in digital form

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

Comments

6. Data collection and/or analysis is documented (better if in digital form)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

Comments

7. Restrictions and regulations for data handling (e.g. Data Owner, Data Responsible, Access rights,…) are clear

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

Comments

Level 2: Essentials for finding data

1. Digital documetation platforms (e.g. Jupyter notebooks, ELN, …) are at hand

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

2. Data is stored with a clear an transparent structure

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

3. Data is regularly backed up (better: in an automatic way)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

4. Data (or their ID and location) are stored in a place where they can be queried

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

5. Metadata that documents changes in the data are preserved during the data analysis

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

6. Workflows, pipelines, and/or protocols are digitally recorded , ordered and findable

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

7. Agreements about storing areas/systems, versioning, and/or naming conventions are in clear

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

Level 3: Essentials for sharing data internally

1. Platforms and systems required for data sharing are at hand

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

2. Certified channels for data exchange are at hand and available during the whole extend of the project

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

3. Data is versioned when different tea members edit or manipulate it. Important versions are also backed up

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

4. Data to be internally shared follows an agreed upon format

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

5. Metadata is enriched during the data analysis and kept together wit the data (or linked to it)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

6. Workflows, pipelines, and/or protocols follow a format facilitates sharing them

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

7. Rules for sharing data are clear (how, who can share, who can receive, credentials, responsibilities)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

Level 4: Essentials for standardisation

1. Platforms and tools can be used in conjunction with one another (analysis software can swiftly reach the data at their storage place)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

2. Hot, warm and cold data are stored in the appropriate (storage) systems

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

3. Data to be archived are preserved in standard formats[ibid]

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

4. Hot and warm data are stored in a standard format

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

5. Metadata follow a standard schema (discipline specific if it exists, else the schema defined by the group/projects)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

6. Workflows, pipelines, and/or protocols follow a discipline-specific standard format (if it exists)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

7. In case they exist, discipline-specific standardised forms of metadata, data formats, and workflows/pipelines/protocols are known

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

Level 5: Essentials for publication

1. Data for publication can easily be extracted from platforms/systems and sent to appropriate repositories

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

2. Data which is selected for publication is separately saved and manipulated. Original data keep unmodified

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

3. At least two copies exist (one in archive) of the final publication version of the data, metadata and workflows/pipeline/protocols

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

4. Data is curated

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

5. Metadata is curated according to the selected schema/ontology

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

6. Workflows, pipelines or protocols related to publishable data are linked to the data or saved together with them.

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

7. There is clarity about who, how, when and what can be published or archive (eg following Data Policies or Publication policies when they exist)

Yes, criterium is fully met

Partially, I am missing something (please specify what in the box below)

No, I am missing storage, and/or important systems, tools (please specify what in the box below)

I do not know, I am not sure, I need more information

This is not relevant for me, or does not apply in my case

I would need the support of someone (e.g. Data steward, IT colleague,…) to be able to fulfil is criterium

comments

Day 1	25.03.2025	Lecture Hall	seminar room 1	seminar room 2	seminar room3
08.00	Departure Cologne
08.45	Departure Bonn
9.45-10.30	Registration / welcome coffee
Chair: Lucas Labadie
10.30 – 10.45	Stefanie Walch-Gassner	Welcome
10:45 – 11:00	Stefanie Walch-Gassner	CRC 1601 – the big questions
11:00 – 11:25		Progress on project area A
11:25 – 11:50		Progress on project area B
11:50 – 12:15		Progress on project area C
12:15 – 12:25	Volker Ossenkopf-Okada	Sustainability Board
12.30 – 13.30	Lunchbuffet
Chair:
13:30 – 13:45	Working group ogrzanizers: Chinmaya Nagar, Divita Gupta, Ina Galić, Masato Kobayashi, Simon Dannhauer, Vittoria Brugaletta, Wonju Kim, and Zein Bazzi	Achievement and progress report from SFB working groups.
13:45 – 14:00		Planning of discussion rounds
14.00 – 15.00		Student Meeting (incl. Student Council)	PI meeting	Discussion groups	Discussion groups
15:00 – 16:00		Discussion groups	PI meeting	Discussion groups	Discussion groups
16:00 – 16:30:00	Coffee break
Chair:
16.00 – 16.25	Petra Fackendahl, Isabelle Breloy	Report from TP Z & Financial
16:30 – 17:50	all	Discussion groups	Discussion groups	Discussion groups	Discussion groups
18.00	Dinner

Day 2	26.03.2025	Lecture Hall	seminar room 1	seminar room 2	seminar room3
08.00 – 09.00	Breakfast
Chair:
9:00 – 9:30	TBD	Wrap up of day 1, results of discussion groups
9:30 – 10:00		Discussion groups	Sustainability Board Meeting	Diversity Board Meeting	Executive Board Meeting
10:00 – 10:30		Discussion groups	Discussion groups	Discussion groups	Executive Board Meeting
10:30 – 11:00	Coffee Break
11.00-15.00	Hiking
Chair: Dominik Riechers
15:00 – 16:00	all	Poster presentations (2min)
16:00 – 17:00	Coffee Break & Poster reception
17:00 – 18:30	all	Discussion groups	Discussion groups	Discussion groups	Discussion groups
19:00 – 24:00	Dinnerparty

Day 3	27.03.2025	Lecture Hall
08.00 – 09.00		Breakfast
Chair:
9:00 – 10:30	TBD	Wrap up of day 2, results of discussion groups
10.30 – 11.00		Coffee Break
Chair:
11.00 – 11.15		Report by the Sustainability Board
11.15 – 11.30		Report by the Student Council
11.30 – 11.45		Report by the Diversity Board
12:10 – 12:25		Summary
12.30 – 13.30		Lunchbuffet
13.30 – 15.30		Members Assembly (obligatory)
16:00		Departure